Workspace Collaboration

This article explains how to invite members or teams to your workspace, manage their roles, and remove them when needed.

Invite Members to Workspace

1. Click Invite Members in the workspace sidebar to open the Members page.
2. Click Add Members to open Invite to Workspace .

1. Click the field under Invite specific people and enter one or more email addresses.
2. Under They join as , choose the role everyone in this invite receives.
3. Click Invite to Workspace .

หมายเหตุ: Any user can invite members to the workspace, but they can only assign a role that is at most equal to their own role.

หมายเหตุ: On paid plans, Editor and above consume a paid seat, and the dialog warns you with Additional charges may apply for new invites before you confirm. Commenter , Viewer and No Access do not.

The dialog also offers Invite via private link , which creates a link anyone can redeem rather than inviting one address at a time. See invite links .

Invite Teams to Workspace ☁

Teams can be invited to a workspace for simplified collaboration, with a workspace-level role assigned to all team members.

1. Click Invite Members in the workspace sidebar to open the Members page.
2. Click Add Teams to open Add Teams to Workspace .
3. Select one or more teams from the dropdown. Each is listed with its member count.

1. Under They join as , choose the role the selected teams receive.

1. Click Add Team , or Add Teams when more than one is selected.

หมายเหตุ: Owner is listed but cannot be picked for a team, and Inherit is not offered. You can only assign roles that are at most equal to your own role.

หมายเหตุ: When a team is invited, all users under that team inherit the assigned workspace-level role unless overridden by an explicit workspace role or base-level role.

To learn more about creating and managing teams, refer to the Teams documentation .

List Workspace Members and Teams

The Members page displays all users and teams that have access to the workspace.

• Individual members appear with their name, email, role, and date joined.
• Teams are listed with their name, member count, and assigned role.

The columns are Members , Workspace role , Billable , Date Joined and Actions , and the header shows how many paid seats the workspace is using. On Community Edition and unlicensed self-hosted deployments the column and the count read Editor seat instead.

หมายเหตุ: The members list is accessible to all workspace members.

Why a member is billable

A crown in the Billable column marks a member who consumes a paid seat. Click it to see which assignment is responsible: their workspace role, any base, or any interface. A member consumes a seat when they hold Editor or higher in any one of those places, so someone who is Viewer at the workspace level can still be billable through a single base.

Modify Roles for Members or Teams

Access permissions for both members and teams can be updated from the Members page.

1. Click the role dropdown in the Workspace role column beside the member or team.
2. Select a new role. Each option carries a one-line description, and the one in force is ticked.

หมายเหตุ: You can only assign roles that are at most equal to your own role in the workspace. A team cannot be set to Owner or Inherit .

Role Precedence

When a user has multiple role assignments through both team and individual access, NocoDB resolves the final permission using a clear precedence order.

• Individual explicit role takes precedence over team-assigned role.
• Base-level roles override workspace-level roles.
• In case of multiple team roles, the highest permission applies.

หมายเหตุ: This ensures users always retain the most permissive access assigned at their lowest configured level.

To learn more about effective role resolution, refer to the Teams effective role resolution documentation .

Remove Members or Teams from Workspace

You can remove both members and teams from the workspace using the actions menu.

1. Click on the vertical ellipsis ⋮ in the Actions column beside the member or team.
2. Select Remove member or Remove team .

The menu also shows the member's user ID or the team's ID, with a button to copy it for use with the API.

หมายเหตุ: Only the workspace owner or creator can remove members or teams from the workspace.

Best Practice

• Invite all users to the workspace first with the Inherit role. This will allow them to access workspaces based on their team or base-level roles.
• Use teams for departments or functional groups to manage roles efficiently.
• Adjust team-level permissions instead of managing roles individually for large workspaces.

Learn more here .

Availability

• The Teams feature is available on NocoDB Cloud (Business plan and above) and licensed self-hosted deployments (Scale plan and above).

Related

• Roles and permissions

Related pages

• Create Workspace : Learn how to create a workspace in NocoDB
• Actions on Workspace : Learn how to rename, secure, or delete a workspace in NocoDB.
• Workspace Audit Logs : Learn how to access and use audit logs to track workspace activity in NocoDB.
• Subscription & Billing : Manage your NocoDB subscription, change plans, and access billing information easily.
• Credits : Understand NocoDB credits: monthly plan allowances, what consumes credits, how credits are spent, and how to buy more.